ARTICLE XI -- ACTIVE CHAPTERS
SECTION 1: Active chapters may be chartered and established in regularly incorporated medical colleges, or medical colleges affiliated with universities, giving at least a two-year medical course. The Grand Chapter may by proper Statutes classify colleges and prohibit entrance into certain classes of colleges, provided no classification shall be retroactive on any chapter established at the time of adoption of this Constitution.
SECTION 2: Active chapters shall be known by a Greek letter name or any combination thereof. Example: Alpha of Phi Chi
SECTION 3: Active chapters may be composed of two classes of membership, namely, Active and Associate.
(a) Active members shall be defined as any student of medicine in the medical college where the chapter holds jurisdiction under its charter, together with such students as may be attending the academic department of allied or affiliated college or university who are registered in the medical course, who have been regularly initiated and registered in the Fraternity's National Office.
(b) Associate members shall be defined as physicians who are doctors of medicine in good standing with the AMA, BMA or NMA, or members of the allied sciences with a doctor's degree other than that of medicine, whose names appear in the catalogue of the college or university where the active chapter holds jurisdiction under its charter, who are members or assistants in the medical faculty or sub-faculty, and who are not alumni members of any active chapter of Phi Chi or any other national medical fraternity.
SECTION 4: Nothing in Section 3 of this article (XI) shall be construed to authorize an active chapter to confer honorary membership nor may they admit any person, active or associate, without the formal ceremony of admission as prescribed by the Ritual and this Constitution for both classes, as hereinafter provided.
SECTION 5: The officers of active chapters shall be Presiding Senior, Presiding Junior, Secretary, Treasurer, Judge Advocate, Chapter Editor, Sentinel and such additional officers as provided for in the Ritual or By-Laws of the chapters and not prohibited by the Constitution of the Fraternity.
SECTION 6: The Secretary, Treasurer and Chapter Editor shall be elected for a period of one year from the last meeting of one collegiate year to the last meeting of the next.
SECTION 7: The Presiding Senior, Presiding Junior, Judge Advocate and other officers of the active chapter shall be elected at such times and for such periods as the By-Laws of a chapter may provide; provided said By-Laws are not in conflict with the Constitution and Statutes of the Fraternity.
SECTION 8: None but active members shall be officers of an active chapter.
(a) Any member of an active chapter is eligible to any office therein, provided such office is not prohibited by the Constitution and Statutes of the Fraternity.
(b) All officers of the chapter shall be eligible for re-election.
SECTION 10: The active chapters may provide in their By-Laws for an Executive Committee of three members of which the Secretary of the chapter shall be one.
SECTION 11: The duties of the officers of the active chapters:
(a) The Presiding Senior (a member of the senior class unless there are no senior class members or none available for election) shall be the official head of the chapter and shall preside at all regular or special sessions of the chapter and exercise general supervision over the members and committees of the chapter, shall appoint all committees with the exception of the Executive Committee and, in case of a tie, shall cast the deciding ballot except in elections. In conducting the sessions of the chapter, the Presiding Senior shall be governed by parliamentary law, the Constitution and Statutes of the Fraternity and the By-Laws of the chapter. In event of an objection to the chair's interpretation of the laws or in event of an appeal from the decision of the chair, the opinion of the Judge Advocate shall prevail provided the Presiding Senior or the members do not appeal to the Chairperson of the Executive Trustees for a ruling of the Executive Trustees in each specific objection. The opinion of the Executive Trustees shall prevail until the Grand Chapter shall annul any such action on the part of the Executive Trustees.
(b) The Presiding Junior shall act for the Presiding Senior in event of absence or disability of the latter and shall succeed to this office in event of permanent disability until an election shall be held to fill the vacancy thus created.
(c) The Secretary shall be the chief executive officer of the active chapter in its relations with the Fraternity and the extra-fraternity world and shall set down in a durable book the minutes of the chapter, transact all correspondences serve as a member of all committees of the chapter, keep a correct list of all the members of the chapter and their addresses, collect from the Treasurer all money due from the members to be paid to the National Fraternity and remit the same to the Grand Secretary-Treasurer as prescribed by the Constitution and Statutes of the Fraternity. The Secretary shall be the custodian of the seal of the chapter and affix it to all documents issued by the chapter; sign all documents and perform such other duties as may be delegated by the Presiding Senior or by enactment of the chapter, conduct the office in accordance with the official Uniform System of Chapter Accounting as prescribed by the Statutes and promptly supply the Grand Secretary-Treasurer, on proper forms, all official information requested by said official in addition to information concerning the state of the chapter and its relation to its members and officers. A remuneration for services may be granted the Secretary if provided for in the By-Laws of the chapter.
(d) The Treasurer of the active chapter shall collect and receive all money due the chapter from its members on its local accounts, keep an accurate written record of all the transactions of this office in conformity with the official Uniform System Of Chapter Accounting as prescribed by the Statutes and report same to the Grand Secretary-Treasurer on forms provided for that purpose.
(e) The Judge Advocate shall be the parliamentarian of the chapter and shall have been a member of the chapter at least one year before being eligible to hold this office, be competently informed on the Constitution, Statutes and regulations of the Fraternity, By-Laws of the chapter and Robert's Rules of Order. This office shall be the court of last resort in the chapter in the matter of interpretation of the By-Laws of the chapter and their application. The Judge Advocate shall direct the Presiding Senior in his or her official conduct and correct any violation or attempted violation of the By-Laws. Appeals from the Judge Advocate's decision shall be to the Grand Secretary-Treasurer who shall bring the matter to the attention of the Executive Trustees for decision.
(f) The Sentinel shall answer all requests for admission to the chapter hall during official sessions and initiations, allow none to pass or repass without proper credentials and permission of the proper officers. The chapter may provide a special password at its discretion.
(g) The Chapter Editor shall supply a chapter letter for each issue of the Phi Chi CHRONICLES and assist the Editor-in-Chief in the collection of information regarding former members and other items of interest relating to the chapter. Chapter Letters shall be mailed on such dates as prescribed by the Editor-in-Chief of the CHRONICLES.
SECTION 12: All officers of a chapter shall be subject to discipline by the Grand Secretary-Treasurer for failure to properly perform their duties to the National Fraternity or active chapter as prescribed in the Statutes.
SECTION 13: Active chapters shall hold regular stated meetings. They may hold special meetings provided all active members of the chapter are notified by the Secretary at least twenty-four hours before the contemplated meeting. No candidate shall be balloted on at a special meeting, nor shall any laws affecting the revenues of the chapter be enacted at such time.
(a) Active chapters shall have power to adopt By-Laws for their local government and for the regulation and control of their revenues and property, provided that no By-Law shall be of legal effect which is in conflict with the Constitution and Statutes of the Fraternity as enacted by the Grand Chapter or regulation issued by the Executive Trustees.
(b) No ex post facto law shall be enacted.
SECTION 15: Active chapters may by a two-thirds (2/3) majority of its entire active membership suspend a member for cause as provided in the Constitution of the Fraternity or By-Laws of the chapter, provided the misdemeanors punishable by suspension are stated in the By-Laws of the chapter or Statutes of the Fraternity.
SECTION 16: An active chapter shall, with the consent of three-fourths (3/4) of its entire active membership, have power to prefer charges against a member for expulsion for reasons set forth in the Constitution of the Fraternity and proceed to judge said member according to the trial code and procedure prescribed in the Statutes. Active chapters when sitting as a court of justice shall be under oath administered by the Judge Advocate who shall preside at such sessions of the chapter.
This page was last updated on:
March 26, 2014